Office, Fleet & Administration Manager

About the role

KONE is looking for an energetic Office, Fleet & Administration Manager to lead the end-to-end operations of Facilities, Fleet, Travel and Administration for KONE Saudi Arabia. As Department Owner, the role manages offices, staff accommodation, vehicles, travel and administrative services across all KSA locations, owns the department budget and cost optimisation, and is accountable for governance, contracts and service providers.

Key responsibilities

• Run the department's day-to-day operations independently across KSA, setting priorities, service standards and coverage.
• Define local requirements and service standards, deploy regional facilities policies locally and maintain KSA guidelines where none exist (accommodation, parking, camp operations, travel, fuel control, office services).
• Own all department contracts: scope, SLA, costs, renewals and exits, keeping the contract register up to date.
• Manage suppliers, run periodic reviews and drive corrective action; work with Purchasing on sourcing events and approvals.
• Manage staff accommodation, including licensing, inspections, compliance, maintenance, cleaning, catering, security and utilities.
• Handle leases, fit-outs, office maintenance, utilities, reception standards, courier and printer services and office supplies.
• Keep the fleet register accurate, manage fuel control, maintenance, insurance, lease administration, disposal and deregistration.
• Ensure travel is booked through the mandated channel, complies with policy and has its spend monitored.
• Own the department budget: plan, forecast, monthly review, accruals and variances, and deliver annual savings targets.
• Raise, approve and process requisitions through the correct purchasing channel, and ensure invoices and submissions to Finance are complete and accurate.
• Collaborate with HSE, Purchasing, Finance, HR and Operations, and coordinate with regional and global category and facilities teams.
• Build and present periodic reports on spend, savings, budget variance, SLA and KPI performance, compliance, occupancy and fleet utilisation.

Required profile

• Bachelor's degree in Business Administration or a related field.
• Minimum 7 years of experience in facilities management, including multi-site responsibility.
• Minimum 4 years managing specialists and administrative teams.
• Experience with contract management (SLA governance, commercial terms, renewals, supplier performance).
• Understanding of KSA regulations: labour accommodation, municipality licensing and dealings with government authorities.
• Excellent English and Arabic communication skills.

Required skills

• Working familiarity with procurement and finance processes.
• Basic skills in SAP or an equivalent ERP.
• Microsoft Office, report building, data analysis and presentation skills.
• Use of AI and LLM tools in daily work.

What we offer

• A dynamic, collaborative team and a clear job description with defined targets.
• Learning and development programmes, mentoring and coaching.
• Regular feedback through performance discussions and opportunities for individual development.
• Total reward elements and a culture focused on sustainability and ethical business practices.