Overlay Venue Manager

About the role

The Overlay Venue Manager is responsible for planning, coordinating and delivering all temporary infrastructure and facilities required to transform a venue into an operational event site. The role oversees installation, operation, maintenance and removal of overlay assets, ensuring safety, schedule and budget compliance.

Key responsibilities

• Lead the planning, coordination and execution of overlay activities for assigned venues, developing delivery plans, installation schedules and removal strategies.
• Oversee installation and removal of temporary structures such as modular units, tents, seating, fencing, wayfinding, power distribution, lighting, FF&E and utilities.
• Act as the primary venue‑level contact for overlay, coordinating with venue management, contractors, suppliers and functional teams (security, technology, broadcasting, hospitality, medical, competition operations).
• Manage overlay contractors and suppliers, monitor performance, conduct site inspections and coordinate access, logistics and work permits.
• Ensure all overlay works comply with health, safety, environmental and regulatory requirements, conduct risk assessments and support incident reporting.
• Monitor progress against project timelines, provide operational readiness support and ensure timely completion of overlay works.

Required profile

• Proven experience in planning, coordinating and delivering venue overlay or temporary infrastructure projects.
• Strong knowledge of health, safety and regulatory compliance for temporary structures.
• Ability to manage contractors, suppliers and multi‑disciplinary stakeholder teams.
• Experience in developing installation schedules, removal strategies and overseeing on‑site execution.

Required skills