Project Coordinator

About the role

The Project Coordinator will support the Project Manager in daily administration and coordination of the Independent Safety Manpower Services contract. This role ensures smooth manpower mobilization, reporting, documentation, and communication across Operations, HR, Finance, and field teams.

Key responsibilities

• Assist the Project Manager in coordinating daily project activities.
• Organise manpower mobilisation, demobilisation, deployment and rotation schedules.
• Monitor staffing levels and ensure manpower requirements are met.
• Work with HR on recruitment, onboarding, visas, medical exams, travel, accommodation and employee documentation.
• Liaise with the client to complete all mobilisation requirements before deployment.
• Process gate passes, client IDs, site access permits and security clearances.
• Verify that employees satisfy client‑mandatory certifications, training, medical fitness and documentation.
• Serve as the main point of contact for client communication on manpower, site access and operational matters.
• Maintain mobilisation trackers, gate‑pass trackers, training matrices and employee status reports.
• Prepare daily, weekly and monthly project reports, dashboards and manpower trackers.
• Coordinate timesheets, attendance, leave schedules and payroll inputs with relevant departments.
• Schedule meetings, record minutes and follow up on action items.
• Collaborate with Procurement, Logistics, Finance, HR and Operations to meet project deadlines.
• Support internal and external audits while maintaining confidentiality.
• Identify mobilisation risks and escalate issues with recommended solutions.

Required profile

• Bachelor’s degree in Business Administration, Project Management or Engineering.
• 1–2 years of experience in project coordination, administration or manpower services.
• Experience in oil & gas, mining, petrochemical, construction or industrial projects is preferred.
• Project Management certification is an advantage.

Required skills

• Advanced proficiency in Microsoft Excel.
• Strong command of Microsoft Office applications.