Purchasing Officer

About the role

The Purchasing Officer will be responsible for sourcing, buying, and controlling inventory of raw materials, packaging, and supplies needed for perfume production. The role ensures cost‑effective procurement, high quality, and on‑time delivery to keep manufacturing operations running smoothly.

Key responsibilities

• Source and purchase fragrance oils, essential oils, alcohol, bottles, caps, pumps, cartons, and other packaging components.
• Identify and evaluate local and international suppliers to secure the best price, quality, and reliability.
• Negotiate contracts, payment terms, and delivery schedules with vendors.
• Collaborate with production and R&D teams to forecast material requirements.
• Maintain compliance with company procurement policies and quality standards.
• Keep accurate purchasing records, including supplier data and pricing history.
• Track purchase orders and ensure timely delivery.
• Monitor market trends and new suppliers in the perfume and cosmetics raw‑material sector.
• Handle import documentation and coordinate with logistics for customs clearance when needed.
• Work with finance to process supplier payments and resolve any discrepancies.

Required profile

• Bachelor’s degree in Supply Chain Management, Business Administration or a related field.
• 2–4 years of purchasing experience, preferably in perfumes, cosmetics or FMCG manufacturing.
• Strong knowledge of fragrance raw materials and packaging components.
• Excellent negotiation and communication abilities.
• Ability to work under pressure and meet deadlines.

Required skills

• Proficiency with ERP systems.
• Advanced skills in MS Office – Excel, Word, Outlook.