Vehicle Registration Officer

About the role

The Vehicle Registration Officer is a key operational role within the Government Relations function at Al-Futtaim Automotive, responsible for end-to-end vehicle registration, renewal, transfer and de-registration across its dealership network in KSA. The role links the retail showrooms and workshops with Saudi government entities so that every vehicle delivered to a customer is compliant with regulations and handed over within agreed service levels. It works closely with Sales, Aftersales, Finance and the Senior Manager – Government Relations.

Key responsibilities

• Oversee daily registrations, renewals, ownership transfers, plate issuance and de-registrations across all branches in scope.
• Process transactions on government platforms such as Absher Business, Najiz, MVPI, Tamm, Fasah and Sabir.
• Coordinate vehicle inspections (MVPI), insurance binding (Tameen) and customs/clearance documentation for timely handover.
• Act as the main contact between Sales, Branch Managers and government bodies, representing the brand professionally.
• Monitor work-in-progress daily to keep cycle times within KPIs and fix bottlenecks in the workflow.
• Ensure accurate handling of original documents, plates and registration cards, and support audits with complete records.
• Validate documents such as Istimara, invoices, insurance certificates and transfer papers before submission.
• Record transactions in SAP and the Dealer Management System, and prepare daily, weekly and monthly reports.
• Help develop SOPs for vehicle registration and keep stakeholders informed of regulatory changes.

Required profile

• High school certificate as a minimum; a diploma or bachelor's degree in Business Administration or a related field is preferred.
• 2 to 4 years of experience in vehicle registration, government relations or administration in the automotive, leasing or rental industry in KSA.
• Previous branch or dealership experience strongly preferred.
• Bilingual Arabic and English is mandatory, with data entry experience in both languages.
• Saudi nationals are strongly encouraged.

Required skills

• Working knowledge of KSA vehicle registration procedures, traffic regulations and government e-services.
• Hands-on experience with Absher Business, Najiz, Tamm, MVPI, FASAH and Sabir.
• Working knowledge of SAP or a similar Dealer Management System.
• Microsoft Office, especially Excel for reporting.