Administrative Assistant – HR Operations & Employee Relations

About the role

We are seeking an Administrative Assistant to join our HR Operations team in Jeddah. The role focuses on HR administration, employee relations, and providing comprehensive administrative support to ensure smooth workforce operations.

Key responsibilities

• Provide day‑to‑day administrative support for HR Operations and Employee Relations activities.
• Handle employee concerns, grievances, complaints, and labor‑related matters, coordinating with relevant parties.
• Assist management with disciplinary actions, warnings, investigations, and employee cases in line with company procedures.
• Prepare HR letters, notices, disciplinary documents, reports and maintain confidential records.
• Maintain accurate employee files, trackers, databases and document filing systems.
• Support onboarding, mobilization, accommodation, transportation and other workforce‑related administrative tasks.
• Coordinate meetings, appointments, travel arrangements and accommodation bookings.
• Assist with data entry, HR reports, dashboards and ensure compliance with Saudi employment practices.

Required profile

• Arabic speaker with strong English communication skills.
• Diploma or Bachelor's degree in Human Resources, Business Administration, Management or related field.
• Minimum 5 years of experience in HR administration, employee relations or similar administrative support.
• Working knowledge of Saudi Labor Law and HR regulations, with hands‑on experience handling labor concerns and disciplinary cases.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook