Administrative Specialist – Office Operations

About the role

We are seeking a detail‑oriented Administrative Specialist to manage daily office operations at our Saudi Arabia branch. You will be the first point of contact for visitors, ensure smooth logistical support, and maintain compliance with local regulations while liaising with our global headquarters.

Key responsibilities

• Manage front‑desk and reception duties, greet clients and visitors, handle inquiries and appointment registrations.
• Oversee office administration including workplace environment, supplies procurement, inventory tracking and ledger management.
• Organise, archive and circulate administrative documents; perform basic data entry and clerical tasks.
• Coordinate local logistics such as facilities maintenance, utilities, property management and arrange hotel, restaurant and vehicle bookings.
• Support local compliance filings, document submissions and annual certificate renewals.
• Provide meeting support: room setup, notices, minute taking and follow‑up on action items.
• Assist HQ by syncing administrative data, reports and operational updates.
• Perform other administrative tasks as assigned by HQ.

Required profile

• Bachelor’s degree in Business Administration, Human Resources or a related field.
• Minimum 2 years of experience in office administration, executive assistance or facilities management, preferably in an international environment.
• Fluency in Arabic and English (written and spoken); Mandarin proficiency is a strong plus.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Office management software