AMI Coordinator – Medical Education & Operations

About the role

AMI Operations & Medical Education Coordinator is responsible for supporting, coordinating, and executing medical education programs, scientific events, and operational activities. The role manages end‑to‑end event logistics, travel arrangements, vendor coordination, contracts, compliance processes, budgeting, and administrative support while ensuring projects are delivered efficiently, compliantly, and on schedule.

Key responsibilities

• Coordinate medical education events, workshops, and congresses from planning through execution.
• Manage travel logistics—including flights, hotels, visas, transfers, and itineraries—for faculty, healthcare professionals and internal teams.
• Handle faculty invitations, registrations, contracts, and ongoing communication.
• Oversee vendor selection, quotations, purchase orders, invoices, and delivery of event materials.
• Support compliance, legal, finance, procurement, and medical approval processes.
• Maintain project plans, trackers, budgets, reports, and comprehensive event documentation.
• Coordinate content creation, presentation materials, and on‑site logistics.
• Track financials, produce post‑event reconciliation reports, and ensure accurate budgeting.
• Utilize company systems such as Salesforce, Veeva Vault, and PRISM for documentation and workflow management.

Required profile

• Bachelor's degree in Business Administration, Healthcare Administration, Marketing, Event Management, or a related field.
• Minimum of 5 years' experience in operations, project coordination, medical education, or event management.
• Proven experience managing local and international events, travel logistics, vendor management, and procurement.
• Advanced Microsoft Excel and PowerPoint skills.
• Excellent English communication abilities.
• Prior experience in a multinational healthcare or pharmaceutical organization is preferred.

Required skills

• Salesforce
• Veeva Vault
• Microsoft Excel
• PowerPoint
• Prism