Executive Secretary – VP Office

About the role

We are seeking an Executive Secretary to support the Vice President’s office. The role ensures smooth administrative operations, handling confidential information, and facilitating efficient communication to boost leadership productivity.

Key responsibilities

• Maintain the VP’s calendar, schedule appointments, and coordinate travel arrangements.
• Screen incoming calls, manage emails, packages and official correspondence in fluent English.
• Prepare presentations, draft reports, and take minutes during high‑level meetings.
• Handle confidential documents with strict discretion.
• Prepare invoices, financial documents, assist with time‑keeping and monitor office supplies.
• Maintain organized electronic and paper records for easy accessibility.

Required profile

• Degree in Business Administration or related field (mandatory).
• Minimum 2 years of experience as an Executive Secretary, Executive Assistant or similar administrative role.
• Experience with training institutes, colleges or higher‑education institutions preferred.
• Prior exposure to oil & gas, EPC companies or the GCC region is an advantage.
• Strong written and spoken English communication skills.
• Integrity, confidentiality, excellent organization and problem‑solving abilities.

Required skills

• Proficiency in Microsoft Office suite.
• Experience with ERP systems.
• Basic accounting procedures.