Library Assistant

About the role

The Library Assistant will support the daily operations of RUARUA's library, providing administrative assistance, organizing library materials, maintaining accurate records, and delivering high‑quality service to students and staff.

Key responsibilities

• Perform daily circulation tasks such as issuing, renewing, reserving, and returning library materials.
• Organize and shelve books, journals, archives, and multimedia resources according to classification systems.
• Conduct regular inventory checks and assist in tracking lost or damaged items.
• Maintain accurate records of library transactions and member activities.
• Ensure shelves, reading areas, and resource sections remain organized and accessible.
• Assist users in locating books, references, and digital resources.
• Respond to inquiries about library services, policies, and available materials.
• Provide professional assistance with computers, printers, databases, and online catalog systems.
• Support membership registration and account updates.
• Perform clerical duties including filing, scanning, data entry, and document management.
• Prepare reports on circulation statistics, inventory, and library usage.
• Maintain confidential records and ensure data accuracy.
• Coordinate internal communications and help with scheduling or event preparation.
• Update and maintain library databases and catalog systems.
• Label, classify, and process newly acquired materials.
• Assist in archiving and preserving documents and reference materials.

Required profile

• Detail‑oriented and highly organized.
• Customer‑focused with strong communication skills.
• Able to handle multiple administrative and operational tasks in a professional environment.

Required skills

• Proficiency with library databases and cataloguing systems.
• Computer literacy, including use of printers and basic software.
• Data entry and document management experience.