Administration Specialist (Executive Office)

About the role

The Administration Specialist supports the Executive Office by coordinating strategic projects, managing executive communications, and ensuring smooth day‑to‑day operations. This role acts as a central hub between the Executive Office Manager and internal or external stakeholders, maintaining confidentiality and professionalism.

Key responsibilities

• Coordinate strategic initiatives, track action items, deadlines, and deliverables.
• Prepare updates, summaries, and coordination inputs for governance activities.
• Maintain organized records, documentation, and filing systems to support decision‑making.
• Provide administrative support for daily operations within the Executive Office.
• Serve as the liaison between the Executive Office Manager and stakeholders.
• Follow up with business units and functions to gather required inputs.
• Draft, coordinate, and manage executive communications with accuracy.
• Facilitate meeting coordination, information flow, and post‑meeting follow‑ups.
• Identify and implement improvements to office coordination, documentation, and workflow processes.

Required profile

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion when handling sensitive information.
• Proactive attitude with a focus on efficiency and stakeholder alignment.

Required skills