Administrative Assistant – Boutique Support

About the role

The Boutique Admin provides comprehensive administrative support to a department or group of professionals, working under general supervision while exercising independence and discretion. The role involves research, data analysis, correspondence handling, and assistance with budgeting and business planning.

Key responsibilities

• Research information requests and prepare trend and status reports using internal and external data sources.
• Manage routine correspondence, maintain confidential records, and organize files.
• Assist in department budget formulation, business planning, and related financial tasks.
• Schedule appointments, arrange meetings, conferences, and travel plans for senior staff.
• Prepare routine letters, emails, meeting minutes, and reports for senior approval.
• Create moderately complex documents using departmental systems and ensure accuracy.
• Gather, summarize, and input data for reports and standard formats.
• Design and manage monthly schedules, assigning work to optimize workflow.
• Monitor budgeting systems for financial accuracy and compliance.
• Support procurement processes following established procedures.

Required profile

• Post‑secondary non‑tertiary education.
• Demonstrated experience with straightforward procedures or systems.
• Limited managerial experience focused on task execution and support.

Required skills

• Proficiency with Microsoft Office applications.
• Experience using databases and departmental systems.
• Familiarity with budgeting systems and financial monitoring.

What we offer

• Opportunity to develop technical and process skills through training and coaching.
• Exposure to cross‑functional teams and external stakeholders.