Administrative Assistant – Office & Event Support

About the role

We are looking for a proactive Administrative Assistant to ensure smooth daily operations of our office and provide comprehensive support for meetings, events, and business reception. The role combines office management, asset oversight, and cross‑cultural coordination to uphold a professional environment.

Key responsibilities

• Oversee office space, maintain cleanliness, safety, and manage inventory of supplies and fixed assets.
• Coordinate regional meetings, training sessions, and hybrid events, handling venue setup, equipment testing, material preparation, minute‑taking, and follow‑up.
• Manage business reception for domestic and international clients, including itinerary planning, on‑site greeting, protocol, and logistical support.
• Assist with local business license renewals, organize and archive administrative documents, contracts, and files to ensure compliance.
• Respond to daily administrative requests, handle emergency office matters, and support front‑line business development teams.

Required profile

• Bachelor’s degree or higher, preferably in Administrative Management, Business Management or related fields.
• Minimum 2 years of experience in administrative or logistics roles, ideally within multinational or automotive/new‑energy environments.
• Fluent English (listening, speaking, reading, writing) for independent communication and document translation.
• Strong sense of responsibility, attention to detail, and ability to multitask with zero‑error delivery.
• Cross‑cultural communication skills and familiarity with Middle Eastern business etiquette; Arabic proficiency is a plus.

Required skills

What we offer

• Opportunity to work in a dynamic, multicultural setting.
• Exposure to large‑scale events and high‑visibility business interactions.
• Professional development in office management and international business support.