Administrative Assistant – Office Operations & Executive Support

About the role

We are seeking an experienced Administrative Assistant to ensure smooth day‑to‑day operations and provide high‑level support to senior management and the broader team. The role combines office coordination, executive assistance, and project support to keep the organization running efficiently.

Key responsibilities

• Supervise daily departmental operations and administrative staff.
• Handle phone calls, correspondence, and routine inquiries.
• Manage office supplies, stationery and equipment maintenance.
• Plan, coordinate and support meetings, conferences, interviews, orientations and training sessions.
• Provide executive support including agenda preparation, minute taking and follow‑up on action items.
• Prepare and distribute weekly leadership reports, monthly updates and other management communications.
• Assist with onboarding, orientation and training material preparation for new employees.
• Maintain policy and procedure manuals and support internal self‑audit activities.
• Support HSE initiatives, safety awareness activities and incident reporting.
• Coordinate travel and accommodation arrangements for staff and visitors.
• Maintain accurate filing systems and document control.
• Handle sensitive information with confidentiality and professionalism.

Required profile

• Minimum 8 years of professional experience, including at least 3 years in an administrative role.
• Bachelor’s degree in Business Administration or a related field.
• Prior GCC experience (2 years) is an advantage.
• Demonstrated ability to work under pressure and meet deadlines.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook
• Microsoft Office Suite