Administrative Assistant – Riyadh

About the role

We are seeking a detail‑oriented Administrative Assistant to join our Riyadh office. The role provides essential administrative support, managing schedules, coordinating communications and ensuring smooth daily operations for the team.

Key responsibilities

• Manage executive and team calendars, schedule meetings, coordinate room reservations, and prepare meeting materials and agendas.
• Process and organize correspondence, emails, and shared mailboxes with accuracy and professionalism.
• Prepare and maintain organized filing systems, both digital and physical, ensuring accessibility and compliance with company policies.
• Support expense management by processing expense reports, coordinating with Accounts Payable, and tracking approvals and payments.
• Coordinate with vendors and internal departments on administrative matters, including invoice tracking, purchase order follow‑ups, and vendor communication.
• Create and maintain reports, spreadsheets, and organizational documents using Microsoft Office tools.
• Assist with special projects and administrative initiatives as assigned.
• Provide customer‑focused support to internal and external stakeholders.

Required profile

• Proactive and collaborative mindset.
• Strong organizational and detail‑oriented abilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities efficiently.
• Commitment to supporting team success through accurate administrative work.

Required skills

• Microsoft Teams
• Sharepoint
• Microsoft Word