Administrative Assistant – Saudi Office

About the role

ITP Media Group is seeking an Administrative Assistant to support its Saudi office. You will ensure smooth daily operations across a portfolio of leading media brands, handling documentation, scheduling, reporting and coordination with internal teams and external stakeholders.

Key responsibilities

• Provide comprehensive administrative support including documentation, calendar management and reporting.
• Prepare commercial materials such as proposals, presentations, booking forms and contracts.
• Maintain accurate sales records, CRM updates and client databases.
• Source, organise and synthesise information from multiple internal systems.
• Assist with month‑end closing, revenue tracking and post‑campaign analysis.
• Support commercial teams with day‑to‑day account administration and act as a coordination hub.
• Help plan and administer projects, events, awards and activations.
• Facilitate client communication, follow‑ups and internal coordination to uphold service standards.

Required profile

• Proven experience in administrative support within a fast‑paced environment.
• Ability to prepare commercial documentation accurately and efficiently.
• Strong attention to detail for sales records and CRM maintenance.
• Familiarity with internal order approval processes and key contacts (training provided).
• Capability to support month‑end and post‑campaign reporting.
• Willingness to assist during peak periods and high‑volume commercial cycles.

Required skills

• Trello
• Zoho
• Google Drive
• Magnet
• CRM tools