Administrative Assistant / Secretary – Riyadh

About the role

We are seeking a proactive Administrative Assistant / Secretary to join our team in Riyadh and support a major operation & maintenance project for municipal assets. The role involves handling official correspondence with the Ministry, preparing professional documents and presentations, and ensuring accurate archiving of all project documentation.

Key responsibilities

• Draft, edit and finalize official correspondence, memos and reports in Arabic and English for MoMRAH and related entities.
• Prepare, format and update presentations, management briefs, dashboards and periodic project reports for internal and external meetings.
• Manage executive calendars, schedule appointments, coordinate meetings and logistics with ministry officials and project teams.
• Record minutes of meetings, circulate action points and track follow‑up to closure.
• Perform document control and records management, including registration, tracking, archiving and secure handling of confidential files.
• Maintain organized filing systems and ensure accurate archiving of all project documents.
• Track submissions, approvals, work orders and renewals related to municipal assets and keep stakeholders updated.
• Facilitate communication between departments, project teams and external stakeholders.

Required profile

• Currently residing in Riyadh and available for immediate joining.
• Minimum 5 years of administrative/secretarial experience with Saudi government entities, preferably ministries or municipalities.
• Proven experience in document control, official correspondence and follow‑up with government agencies.
• Excellent Arabic (written & spoken); English is an advantage.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.