Administrative Assistant – Support to Chairman & Vice Chairman

About the role

The Administrative Assistant will provide high‑level secretarial, administrative and clerical support to the Chairman and Vice Chairman of the organization located in Industrial City, Phase 1, Al Mahjar, Jeddah. The role requires handling highly sensitive information with discretion, tact and sound judgment.

Key responsibilities

• Maintain and manage the Chairman’s daily calendar with 100 % accuracy, arrange meetings, distribute agendas and minutes.
• Act as the first point of contact for internal and external stakeholders, screening calls and enquiries professionally.
• Draft correspondence, official letters, reports, slide presentations and other documents, ensuring timely and polished delivery.
• Plan, organize and book travel itineraries, including tickets, hotels, visas and expense reimbursements in line with company travel policies.
• Oversee the upkeep of the Chairman’s office, ensuring equipment functionality and ordering stationery and grocery supplies as needed.

Required profile

• Proven ability to handle confidential and sensitive information.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Professional demeanor when interacting with senior executives and external partners.
• Ability to work independently and prioritize multiple tasks.

Required skills

What we offer

• Opportunity to work closely with senior leadership in a dynamic industrial environment.
• Professional development and exposure to high‑level executive operations.