Administrative Data Entry File Clerk (Remote)

About the role

We are looking for a detail‑oriented Administrative Data Entry File Clerk to work remotely. The successful candidate will maintain digital files, update databases and ensure records are accurately indexed, supporting the efficiency of multiple internal teams.

Key responsibilities

• Receive files from shared inboxes, portals, ticketing tools and cloud folders, verify document type, required fields, signatures and attachments.
• Index each record using standard metadata such as client/project ID, date, category, version and region.
• Apply naming conventions, organize folders, convert file formats (PDF merge/split, image‑to‑PDF, compression) and manage controlled libraries (final, draft, archived) with appropriate retention tags.
• Perform daily quality checks for duplicates, misfiles, missing pages or unreadable scans; log errors and flag exceptions.
• Handle sensitive records with strict access controls, follow retention schedules, legal holds and support audit retrievals.
• Collaborate with HR, Finance, Operations, Legal and Customer teams to clarify filing requirements and provide status updates on backlog and turnaround times.

Required profile

• Experience in records management, administrative support or document control.
• Strong attention to detail and ability to follow naming and filing rules consistently.
• Comfort handling confidential information and adhering to strict procedures.
• Basic computer proficiency with file systems, spreadsheets and PDF tools.

Required skills

• Google Drive, SharePoint or Dropbox for cloud storage.
• Adobe Acrobat (or equivalent PDF tools).
• Microsoft Excel or similar spreadsheet applications.
• Ticketing systems such as Jira, Asana or ServiceNow.
• E‑signature platforms.