Administrative Officer / Secretary – Horse Stud Farm

About the role

We are looking for a highly organized Administrative Officer/Secretary to support the daily operations of our horse stud farm. The role combines traditional office administration with specialised record‑keeping for equine activities, ensuring smooth communication between management, veterinarians, trainers and owners.

Key responsibilities

• Manage daily administrative activities and office operations.
• Maintain and update horse records, registration documents, medical records and breeding information.
• Prepare reports, correspondence and other administrative documentation.
• Coordinate schedules, meetings and communications with farm management, veterinarians, trainers and staff.
• Monitor inventory and procurement of farm supplies and equipment.
• Maintain employee records, attendance and related administrative files.
• Ensure proper filing and documentation in compliance with company procedures.
• Assist management with operational planning and administrative support.
• Handle inquiries from horse owners, clients and visitors professionally.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Management or a related field.
• Minimum of 2 years of administrative experience.
• Excellent organisational, communication and multitasking abilities.
• Ability to work independently while maintaining confidentiality.
• Strong attention to detail and problem‑solving skills.
• Fluency in Arabic; English proficiency is an advantage.
• Previous experience or knowledge of horse farms, equestrian facilities or the equine industry is highly desirable.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint

What we offer

• Competitive salary package.
• Professional and dynamic work environment.
• Opportunities for growth and development within the equine industry.