Administrative Secretary

About the role

The company is seeking a proactive Administrative Secretary to support daily office operations and ensure smooth communication across departments. This role is essential for maintaining organized documentation and providing reliable administrative assistance to the department manager.

Key responsibilities

• Manage incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare, format, and distribute reports, letters, presentations, and other documents.
• Schedule meetings, appointments, and maintain managers' calendars.
• Arrange meeting logistics, prepare agendas, and record meeting minutes.
• Organize, maintain, and update department filing systems (electronic and hard copy).
• Coordinate with internal departments and external parties regarding administrative matters.
• Track pending actions and follow up on assigned tasks to ensure timely completion.
• Assist in preparing departmental reports, presentations, and documentation.
• Handle office supplies and coordinate administrative requirements.
• Maintain confidentiality of company information and ensure compliance with policies and document control procedures.

Required profile

• Strong attention to detail and accuracy.
• Excellent time management and task prioritization abilities.
• Professional communication skills, both written and verbal.
• Ability to handle confidential information responsibly.

Required skills

• Advanced Microsoft Excel
• Advanced Microsoft Word
• Email & correspondence handling
• Data entry
• Report and document preparation
• File management and organization