Administrative Support Officer – Executive Assistance

About the role

The Administrative Support Officer provides high‑level assistance to the Director of the Strategy, Budget & Corporate Performance department at the Islamic Development Bank’s Jeddah headquarters. The role ensures smooth daily operations, facilitates communication, and supports budgeting and procurement activities.

Key responsibilities

• Manage the Director’s calendar, handle inquiries, and draft correspondence for review and e‑signature.
• Conduct research, gather data for meetings, and follow up on action items.
• Assist in preparing the department’s annual budget and processing purchase requisitions via SAP.
• Submit travel requests, process expense settlements, and coordinate logistics for official missions.
• Support division heads in creating presentations and organizing workshops, events, and capacity‑building activities.
• Maintain the SBCP dashboard in Jira and act as the primary contact for system‑related queries.
• Streamline workflows to improve efficiency and handle confidential information with discretion.

Required profile

• Bachelor’s degree in Business Administration, Management, Public Administration or a related field.
• 2–4 years of experience in executive or administrative support.
• Professional certification in administration or project management (e.g., CAPM, PMP) is an advantage.
• Fluent English (mandatory); ability to work in a multicultural environment.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Working knowledge of SAP and Jira systems.
• Experience with DocuSign for electronic approvals.
• Strong organizational, research and analytical abilities.