Administrator – Office Operations & Executive Support

About the role

The Administrator will lead the planning, development, coordination, and direction of multiple administrative functions. This role supports daily clerical tasks, ensures office readiness, and provides executive-level administrative assistance.

Key responsibilities

• Supervise day‑to‑day department operations and staff.
• Answer and redirect phone calls, providing information as needed.
• Maintain office supplies and equipment, ordering stationery and ensuring functionality.
• Plan, schedule, and promote office events such as meetings, conferences, interviews, orientations, and training sessions.
• Provide administrative support to executive staff and senior leaders, including preparation of meetings, teleconferences, minutes, and action items.
• Prepare and edit correspondence, presentations, and other documents.
• Oversee new staff orientation, training resources, and policy/manual maintenance.
• Support HSE initiatives, safety awareness activities, and incident reporting in line with company policies.

Required profile

• Bachelor's degree in Business Administration or a related field.
• Minimum 5 years overall work experience, with at least 3 years in relevant administrative roles.
• Strong organizational and coordination abilities.
• Experience supporting executive teams and handling confidential information.

Required skills