Archive Specialist

About the role

The Archive Specialist is responsible for organizing, preserving, and managing both physical and digital records to ensure they are easily accessible, secure, and compliant with organisational policies and legal requirements.

Key responsibilities

• Organise, classify and catalogue archival materials and records.
• Maintain up‑to‑date filing systems, both physical and electronic.
• Ensure proper storage, preservation and protection of sensitive documents.
• Retrieve archived records promptly upon request.
• Digitise physical records and manage electronic databases.
• Monitor document retention schedules and oversee disposal of outdated records.
• Guarantee compliance with legal, regulatory and organisational policies.
• Conduct regular audits to verify archive accuracy and completeness.
• Coordinate with other departments to meet their record‑management needs.

Required profile

• Bachelor’s degree in Library Science, Information Management, Business Administration or a related field.
• Proven experience in records management or archival work is preferred.
• Knowledge of document management systems, archival standards and data‑protection regulations.
• Strong organisational, time‑management and attention‑to‑detail abilities.
• Ability to handle confidential information responsibly.

Required skills

• Document management systems
• Archival standards
• Computer applications
• Database systems