CEO Executive Assistant (Executive Secretary)

About the role

We are looking for a highly organized and proactive Executive Assistant to support our CEO. The role involves managing day‑to‑day administrative tasks, ensuring smooth communication, and facilitating the CEO’s schedule and travel.

Key responsibilities

• Manage and maintain the CEO’s calendar, appointments, and schedules.
• Answer, screen, and direct phone calls professionally.
• Receive and assist visitors, clients, and stakeholders.
• Prepare, draft, and format correspondence, reports, presentations, and other business documents.
• Manage incoming and outgoing emails and official communications.
• Organize meetings, prepare agendas, and record meeting minutes.
• Maintain and organize physical and electronic filing systems.
• Coordinate travel arrangements, including flights, accommodations, and transportation.

Required profile

• Proven ability to coordinate executive travel and external meetings, including occasional after‑hours requirements.
• Excellent organizational and time‑management skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.
• Previous experience as an Executive Assistant, Personal Assistant, or similar administrative role, preferably within a creative, advertising, marketing, media, or communications agency.

Required skills

• Proficiency in Microsoft Office.