CEO Secretary – Medical Organization

About the role

We are seeking a highly organized, professional, and proactive CEO Secretary to provide administrative and executive support to the Chief Executive Officer (CEO) of our medical organization. The successful candidate will manage executive schedules, coordinate meetings, handle confidential information, and ensure smooth communication between the CEO, management, staff, and external stakeholders.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, correspondence, and meeting minutes.
• Handle incoming calls, emails, and official communications professionally.
• Maintain confidential files, records, and executive documents.
• Coordinate meetings with department heads, medical staff, suppliers, and external partners.
• Follow up on management decisions, action items, and deadlines.
• Assist with administrative tasks and special projects assigned by the CEO.
• Ensure professional communication and efficient office operations while handling sensitive medical and business information with strict confidentiality.

Required profile

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• Previous experience as an Executive Secretary, CEO Secretary, or Personal Assistant, preferably in the medical or healthcare sector.
• Excellent verbal and written communication skills in English; Arabic is an advantage.
• Strong organizational, multitasking, and time‑management abilities.
• High level of professionalism, discretion, and attention to detail.
• Ability to work under pressure and meet deadlines.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to prepare professional reports, letters, presentations, meeting minutes, and official correspondence.

What we offer

• Competitive salary based on qualifications and experience.
• Professional and supportive working environment.
• Opportunities for career growth and development.