Document Controller

About the role

Manage, organize, and control the flow of documents including handling, updating, storage, and disposal while ensuring safe and secure storage. Prepare reports, archive documents, and enable seamless access across departments.

Key responsibilities

• Organize, store, retrieve, and distribute documents efficiently, ensuring proper labeling, filing and archiving according to company standards.
• Facilitate inter‑departmental communication for document exchange, coordinate with project teams to meet deadlines and support staff on the document management system.
• Monitor revisions, remove obsolete versions, and maintain compliance with legal and regulatory requirements, assisting with audits and inspections.
• Maintain and improve the document management system, troubleshoot issues, and develop best‑practice procedures.
• Identify document‑related risks, implement backup and recovery procedures, and work with IT to enforce security protocols.

Required profile

• Diploma in Business Administration or equivalent.
• 0–2 years of experience (fresh graduate acceptable).
• Ability to collaborate with teams, follow quality and safety procedures, and solve operational issues.

Required skills

• Document Filing
• Document Management
• Document Preparation
• Confidentiality
• Ad Hoc Reporting