Document Controller - KSA National

About the role

KEO, an AEP/PMCM firm recognised as one of the top international design firms, is looking for a Document Controller to join its Site Supervision team. The role establishes, implements and manages a robust, auditable document control system covering the construction phase and the 12-month Defects Liability Period. It is open only to KSA nationals.

Key responsibilities

• Set up and maintain a document control system and use the approved EDMS (e.g. Aconex or equivalent) for all project documentation.
• Enforce standard document numbering, filing and transmittal procedures according to client and consultant requirements.
• Receive, log and distribute contractor submissions such as shop drawings, MARs, method statements, technical specifications, calculations, RFIs, as-built drawings and O&M manuals.
• Maintain a live tracker of submission status and follow up on comment review sheets, ensuring timely returns.
• Control all correspondence, prepare formal transmittals and support daily, weekly and monthly reports.
• File quality records (ITPs, MIRs, WIRs, inspection records, test results, NCRs) and help compile the completion dossier and handover package.
• Keep records for audit, claims, variations and regulatory compliance, archive records securely at close-out, and give document control training to the supervision team.

Required profile

• Minimum 5 years of document control experience on major construction projects.
• Diploma or Bachelor's degree in Business Administration.
• Knowledge of FIDIC contracts and construction documentation workflows.
• Excellent written and verbal English; Arabic is an advantage.

Required skills

• EDMS platforms such as Aconex, SharePoint or equivalent.
• Microsoft Office Suite.
• Attention to detail, ability to handle large volumes of documents under pressure, and commitment to confidentiality.