Executive Assistant – Administrative Support

About the role

The Executive Assistant provides high‑level administrative support to senior leadership, ensuring efficient information flow, schedule management, and seamless coordination of meetings and events. This role is pivotal in enhancing the executive’s productivity by handling communications, documentation, and research tasks in line with organizational policies.

Key responsibilities

• Prepare, edit, and format correspondence, presentations, and reports.
• Design, maintain, and retrieve data from databases and filing systems.
• Manage executive calendars, appointments, travel arrangements, and meeting logistics.
• Record, transcribe, and distribute minutes of meetings.
• Screen, respond to, and route incoming communications, including calls and visitors.
• Conduct research, collect and analyze data to support decision‑making.
• Maintain confidentiality of sensitive information and adhere to all relevant policies and procedures.
• Identify opportunities for process improvement and contribute to continuous‑improvement initiatives.

Required profile

• Strong organizational and time‑management abilities.
• Excellent written and verbal communication skills.
• High level of discretion and ability to handle confidential information.
• Proactive attitude with a focus on efficiency and accuracy.
• Ability to work independently and collaborate across departments.

Required skills