Executive Assistant

About the role

The Executive Assistant provides high‑level administrative and operational support to the Vice President in Riyadh. This role ensures seamless coordination of meetings, travel, communications, and market intelligence activities, enabling senior leadership to focus on strategic priorities.

Key responsibilities

• Prepare agendas, briefing materials, talking points, meeting minutes and presentation packages for senior leadership engagements.
• Manage the Vice President’s calendar, resolve scheduling conflicts and prioritize commitments.
• Screen emails and calls, draft confidential correspondence and maintain secure digital filing systems (SharePoint, internal repositories).
• Coordinate domestic and international travel, including visa processing, accommodation, transportation and expense reconciliation (Concur, Visit LM).
• Set up and support video‑conferencing platforms (Microsoft Teams, Skype, VTC) and provide real‑time troubleshooting.
• Conduct basic market research, produce intelligence reports and forecast models, and develop short‑term project status updates.
• Monitor regional budgets, flag variances and prepare executive briefing slides.
• Represent the Riyadh office in internal Lockheed Martin forums and lead small‑scale process‑improvement initiatives.

Required profile

• Bachelor’s degree in Business Administration, Engineering, International Relations or a related field.
• Minimum of 1 year of experience supporting senior executives, preferably in a multinational defence, aerospace or technology organization.
• Demonstrated ability to handle confidential information with discretion.

Required skills

• SharePoint
• Concur
• Microsoft Teams
• Skype
• Video Conferencing platforms