Executive Assistant

About the role

The University of Prince Mugrin is seeking a highly organized Executive Assistant to support senior administration. This role provides top‑level administrative assistance, ensuring smooth operation of departmental activities and effective coordination of meetings and events.

Key responsibilities

• Schedule appointments, prepare agendas, and coordinate meetings for the senior administrator.
• Maintain detailed work schedules and follow‑up on tasks requiring high attention to detail.
• Interact courteously with students, faculty, staff, and visitors, handling inquiries and requests.
• Compose and type correspondence, reports, meeting minutes, contracts, and other documents.
• Act as the first point of contact for the department and manage travel, conference registration, and accommodation arrangements.
• Plan and coordinate departmental meetings, workshops, visits, and events.
• Participate in committees and collaborate with other university administrations.

Required profile

• Minimum Bachelor’s degree in business, public administration, social/behavioral sciences, education or a related field; Master’s degree preferred.
• At least two years of relevant experience, preferably in a higher‑education setting.
• Excellent written and oral communication skills in English and Arabic.
• Strong ability to maintain confidential records and produce accurate reports.
• High level of accuracy, attention to detail, and ability to prioritize multiple tasks.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Excel.