Executive Assistant (On-site, Riyadh)

About the role

Carly | كارلي is seeking a full‑time Executive Assistant to support senior leadership in Riyadh. The role involves providing comprehensive administrative support, managing schedules, coordinating travel, and handling confidential information with discretion.

Key responsibilities

• Manage executive calendars, schedule meetings, and arrange internal and external appointments.
• Coordinate travel logistics and prepare accurate expense reports.
• Prepare documents, presentation materials, and follow up on key action items.
• Handle correspondence, organize files, and ensure smooth communication across teams.
• Maintain confidentiality and proactively improve administrative processes.

Required profile

• Strong executive and general administrative assistance skills, including calendar and meeting coordination.
• Experience preparing presentations, managing priorities, and handling confidential information.
• Ability to prepare, track, and reconcile expense reports with high accuracy.
• Excellent written and verbal communication skills.
• Proficiency with office productivity tools and willingness to learn new systems.
• Strong organizational, time‑management, and multitasking abilities in a fast‑paced environment.
• Proactive problem‑solver with a reliable, professional demeanor.
• Previous experience as an Executive Assistant or similar role; tech or e‑commerce experience is a plus.
• Relevant diploma or bachelor’s degree in Business Administration, Management, or related field preferred.
• Comfortable working on‑site in Riyadh and supporting cross‑functional teams.

Required skills

• Email
• Calendar management
• Spreadsheet software
• Presentation software