Executive Assistant Operations Manager

About the role

The Executive Operations Coordinator provides high‑level support to the CEO, acting as the operational backbone of the Executive Office. This role ensures seamless coordination of projects, documentation, and communication across the organization.

Key responsibilities

• Manage executive calendars, meetings, travel arrangements, and correspondence.
• Prepare agendas, presentations, reports, meeting minutes and follow up on action items.
• Coordinate cross‑functional projects, monitor timelines and deliverables.
• Maintain a digital document management system with version control for policies, SOPs, contracts and operational records.
• Develop and update KPI dashboards, project trackers and executive reports.
• Facilitate communication between leadership and internal departments.
• Support company initiatives and uphold administrative and operational excellence.

Required profile

• Bachelor’s degree in Business Administration, Management, Healthcare Administration or related field.
• 3–5 years of experience in executive support, business operations, project coordination or administration.
• Strong written and verbal communication skills in English; Arabic is a plus.
• Demonstrated confidentiality, professionalism and stakeholder management.

Required skills

• Expert‑level Microsoft Excel (formulas, PivotTables, dashboards, data analysis).
• Advanced Microsoft Word and PowerPoint.
• Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar, Gmail).
• Experience with Zoho applications (CRM, WorkDrive, Projects, Books, Sign, Forms).
• Document control systems and digital filing with version management.