Executive Assistant / Receptionist

About the role

This position is the first impression of the business and provides essential support to three senior leaders, including the Country Lead. It combines front‑of‑house duties with executive assistance in a fast‑paced office environment.

Key responsibilities

• Serve as the primary point of contact for visitors, manage calls, emails and deliveries, and maintain a professional reception area.
• Coordinate meeting rooms, visitor access, refreshments and liaise with facilities, IT and building management.
• Manage calendars, schedule meetings, prepare agendas and documents, and arrange travel and itineraries for three senior executives.
• Handle expense reporting, invoice processing and basic administrative reporting.
• Maintain organized digital and physical filing systems and support onboarding logistics for new employees.
• Track actions and deadlines to ensure timely execution and act as a trusted contact for internal and external stakeholders.

Required profile

• Calm and professional demeanor in a busy reception environment.
• Strong ability to prioritize across multiple executives independently.
• Proactive problem‑solver with clear and professional communication.
• Comfortable managing expectations and following up when needed.

Required skills

• Proficiency in Microsoft Outlook
• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft Teams
• Experience with expense tools such as Concur