Executive Assistant to CEO

About the role

The Executive Assistant provides high‑level administrative support to the CEO, acting as a trusted liaison with the Board of Directors, senior leadership, and external partners. This position operates within a highly regulated pharmaceutical environment, requiring utmost professionalism, discretion, and attention to detail.

Key responsibilities

• Manage and prioritize the CEO’s calendar, schedule meetings, resolve conflicts, and prepare agendas for Board and Executive Committee sessions.
• Screen calls, emails, and correspondence; draft, edit, and proofread business communications.
• Prepare Board packs, governance documents, and regulatory updates in coordination with Regulatory Affairs, Quality, Medical, and Legal teams.
• Produce executive reports, presentations, briefing materials, and summaries, handling confidential information with accuracy.
• Serve as primary contact between the CEO’s office and internal departments such as Commercial, R&D, Manufacturing, Finance, and external stakeholders.
• Arrange complex domestic and international travel, including flights, visas, accommodation, itineraries, and expense reporting.
• Maintain and safeguard sensitive corporate, clinical, and regulatory records, ensuring compliance with the company’s Code of Conduct.
• Track key initiatives and follow up on action items across the organization.

Required profile

• Proven experience supporting senior executives, preferably in a regulated pharmaceutical or life‑science setting.
• Exceptional organizational, communication, and interpersonal skills.
• Demonstrated ability to handle confidential and time‑sensitive information with discretion.
• Strong attention to detail and ability to work under pressure.

Required skills

What we offer

• Opportunity to work closely with the CEO and senior leadership in a global pharmaceutical company.
• Exposure to cross‑functional projects and strategic initiatives.