Executive Assistant to Founder & Executive Office Manager

About the role

We are looking for a seasoned Executive Assistant to support the Founder of DM Fashion House, a luxury Saudi fashion and image consulting brand. The role combines high‑level administrative support with project coordination across the brand’s fast‑paced environment, ensuring the Founder’s agenda runs smoothly and strategic initiatives are executed on time.

Key responsibilities

• Manage the Founder’s calendar, meetings, travel arrangements and appointments, both domestically and internationally.
• Coordinate and follow up on cross‑departmental projects, tasks and deadlines, tracking action plans to ensure timely execution.
• Prepare executive reports, presentations, meeting minutes and professional correspondence in English and Arabic.
• Draft, edit and manage email communications in both languages.
• Produce weekly and monthly management reports and maintain confidential records.
• Liaise with suppliers, partners, agencies and external stakeholders.
• Support major events such as fashion weeks, brand activations, VIP events and strategic partnerships.
• Act as the central point of coordination between internal teams and external parties, anticipating needs and proactively solving issues.

Required profile

• Minimum 10 years of experience supporting C‑level executives, founders or senior leadership.
• Previous experience as an Executive Assistant, Executive Office Manager or similar role.
• Excellent written and verbal communication skills in English and Arabic.
• Strong business acumen, attention to detail and ability to manage multiple high‑priority tasks in a fast‑moving environment.
• Willingness to travel with the Founder as required.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Outlook.