Executive Assistant to Managing Director

About the role

The Managing Director of Chalhoub Group in Jeddah is seeking a proactive Executive Assistant to provide high‑level administrative support. This role ensures smooth daily operations, manages communications, and facilitates effective coordination across internal and external stakeholders.

Key responsibilities

• Act as the primary point of contact for the Managing Director’s office, handling calls, correspondence and document flow.
• Screen, prioritize and respond to communications, escalating critical matters with recommendations.
• Prepare briefing materials, reports and presentations, and keep the Managing Director informed of priorities and risks.
• Organise and coordinate meetings, agendas, minutes and follow‑up actions.
• Plan and execute executive‑level events, VIP visits and special projects as directed.
• Maintain accurate records, filing systems and administrative processes.

Required profile

• Proven experience in executive support or senior administrative roles.
• Excellent written and verbal communication skills in English.
• Strong organisational abilities with attention to detail.
• Ability to work autonomously and make sound judgments.

Required skills