Executive Assistant to Partners – Riyadh

About the role

This newly created position supports two Partners in a fast‑growing international law firm’s Riyadh office. The role blends high‑level administrative duties with financial and business‑development tasks, offering exposure to corporate, energy and infrastructure matters.

Key responsibilities

• Manage complex, multi‑time‑zone diaries for two Partners, coordinating stakeholders and ensuring smooth meetings.
• Arrange international travel, visas and itineraries in line with firm policy.
• Prepare meeting materials, track actions and follow up on deliverables.
• Support business‑development activities, including research, pitch preparation and event coordination.
• Maintain the CRM system with accurate client information.
• Oversee new client and matter onboarding, ensuring compliance documentation is complete.
• Coordinate billing using Aderant, generate prebills, prepare invoices and attend WIP/credit‑control meetings.
• Act as gatekeeper for fee earners, handling correspondence and drafting high‑quality documents.
• Provide general office operations support and liaise with regional finance and BD teams.

Required profile

• Saudi national with proven experience as an Executive or Legal Assistant, preferably in a law firm or professional services environment.
• Excellent academic background and strong commercial/financial acumen.
• Fully bilingual in Arabic and English, able to communicate at all levels.
• Professional, confident and able to build strong relationships with partners and clients.
• Exceptional attention to detail, organisational skills and ability to manage competing priorities under pressure.

Required skills

• Advanced Microsoft Office proficiency.
• Experience with the billing system Aderant.