Executive Coordinator – VP/DG Office

About the role

The Executive Coordinator provides comprehensive support to the Vice‑President/Director‑General office, ensuring smooth execution of strategic initiatives, work programmes and change‑management activities across the Complex/Directorate.

Key responsibilities

• Assist the VP/DG front office in preparing the Annual Work Programme, developing KPIs and tracking quarterly reports.
• Develop, roll‑out and manage a digitised executive information and follow‑up system to ensure timely stakeholder responses.
• Record, transmit and follow up on all VP/DG instructions, acting as the first line of response for internal units and external stakeholders.
• Monitor communications, actions and pending issues, generating reports that highlight delays and bottlenecks.
• Prioritise and sort mail, support archive staff and prepare periodic responsiveness reports.
• Organise and maintain the VP/DG’s schedule and perform a variety of administrative tasks as needed.

Required profile

• Proven experience in executive coordination or a similar administrative role supporting senior leadership.
• Strong organisational and analytical abilities to manage complex information flows.
• Excellent communication skills for interaction with internal departments and external partners.
• Ability to work autonomously, prioritize tasks and meet tight deadlines.

Required skills