Executive Secretary

About the role

We are seeking a highly organized and proactive Executive Secretary to support the CEO in a fast‑paced business environment. The role combines calendar management, communication coordination, and confidential document handling to ensure smooth executive office operations.

Key responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements, and daily priorities.
• Coordinate internal and external communications on behalf of the CEO.
• Prepare professional emails, reports, presentations, meeting minutes, and executive correspondence.
• Track tasks, follow‑ups, action items, and executive priorities across departments.
• Organise executive meetings, board‑related matters, records, and confidential documents with high accuracy.
• Support decision‑making by gathering and reporting relevant information.
• Maintain confidentiality and handle sensitive information professionally.
• Assist in improving workflow, administrative processes, and office efficiency.

Required profile

• Previous experience as an Executive Secretary, Executive Assistant, or similar role.
• Bachelor’s degree preferred; technical degrees (IT, Computer Science, Engineering) are a plus.
• Excellent organizational, communication, and multitasking abilities.
• Professional verbal and written skills in English and Arabic.
• High level of professionalism, confidentiality, dependability, and attention to detail.
• Ability to work under pressure and manage multiple priorities.
• Proactive mindset with strong ownership and accountability.

Required skills

• Strong proficiency in AI tools.
• Advanced knowledge of Microsoft Office.