Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to senior leadership at Ali Bin Ali Hospital in Riyadh. This full‑time, on‑site position involves managing calendars, coordinating travel, and handling confidential correspondence.

Key responsibilities

• Manage senior leaders’ calendars, schedule meetings and appointments, and arrange travel logistics.
• Prepare, format, and edit correspondence, reports, presentations, and other documents.
• Maintain confidential files, records, and documentation, ensuring proper filing and retrieval.
• Handle phone calls, emails, and inquiries, routing information to appropriate departments and ensuring timely follow‑up.
• Organise meetings and events, prepare agendas and minutes, and support company secretarial tasks.
• Collaborate with internal and external stakeholders to ensure smooth daily operations.

Required profile

• Saudi nationality.
• Strong clerical skills, including document preparation, filing, data entry, and records management.
• Excellent communication and customer service abilities.
• Previous experience as an Executive Secretary, Executive Assistant, or similar role; healthcare experience is a plus.
• Diploma or bachelor’s degree in Business Administration, Office Management, or related field preferred.
• Fluency in English.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.