Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the CEO, ensuring smooth daily operations and effective communication across the organization. This role requires meticulous organization, confidentiality, and the ability to manage multiple priorities.

Key responsibilities

• Organize and manage the CEO’s calendar, scheduling internal and external meetings.
• Coordinate official correspondence, handle calls, and route inquiries to appropriate departments.
• Prepare meeting agendas, coordinate participants, and follow up on appointments.
• Draft accurate meeting minutes, document decisions, and track implementation with relevant teams.
• Produce periodic progress and follow‑up reports for senior management.
• Monitor execution of tasks and directives, ensuring adherence to timelines.
• Create professional PowerPoint presentations for meetings and events.
• Maintain and organize paper and electronic files for easy access.
• Update databases with project, meeting, and decision information.
• Draft official letters and correspondence in Arabic and English as required.
• Collaborate with departments and external parties to ensure workflow efficiency.
• Uphold strict confidentiality of senior‑management information.

Required profile

• Proven experience providing executive‑level administrative support, preferably to senior leadership.
• Excellent organizational, time‑management, and multitasking abilities.
• Strong written communication skills in both Arabic and English.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook