Executive Secretary

About the role

We are looking for an Executive Secretary to provide high‑level administrative support to our executives and senior management. The role involves managing schedules, coordinating communications, and handling confidential documentation.

Key responsibilities

• Manage calendars, meetings, appointments, and travel arrangements for executives.
• Prepare, edit, and maintain correspondence, reports, presentations, and meeting minutes.
• Coordinate communication between internal departments, clients, consultants, and contractors.
• Organize and maintain confidential files, records, and documentation.
• Monitor and follow up on action items to ensure timely completion.
• Handle incoming calls, emails, and visitors professionally.
• Assist in preparing project‑related documents and executive reports.
• Coordinate meetings, conferences, and company events.
• Perform other administrative duties as assigned by management.

Required profile

• Bachelor’s degree in Business Administration or a related field (preferred).
• 3–5 years of experience as an Executive Secretary, preferably in the construction or engineering industry.
• Excellent written and verbal communication skills in English; Arabic is an advantage.
• Strong organizational, time‑management, and multitasking abilities.
• Ability to handle confidential information with professionalism and discretion.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).