Executive Secretary

About the role

The Executive Secretary provides high‑level administrative and organisational support to senior executives and the Board of Directors. This role ensures smooth communication, effective governance, and strict confidentiality across all executive interactions.

Key responsibilities

• Provide full administrative support to senior executives and board members, managing calendars, travel, and correspondence.
• Act as the primary liaison between executives, board members, and internal/external stakeholders, handling confidential information with discretion.
• Coordinate and manage Board of Directors and Executive Committee meetings, preparing schedules, agendas, and supporting documents.
• Distribute board packs in advance, attend meetings to record accurate minutes, decisions, and action items.
• Track follow‑ups, ensure timely completion of board resolutions, and maintain official board records and governance documentation.
• Draft, format, and review official correspondence, reports, presentations, and memos.
• Maintain physical and electronic filing systems for executive and board documentation.
• Support the preparation of annual reports, governance documents, and regulatory submissions where applicable.
• Liaise with senior management, legal, compliance, and external advisors to support corporate governance processes.
• Assist in organising executive events, strategic workshops, and other high‑profile meetings.

Required profile

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or a similar senior administrative role.
• Proven experience supporting a Board of Directors and senior leadership.
• Strong background in preparing board agendas, minutes, and governance documentation.

Required skills