Executive Secretary

About the role

The Executive Secretary provides professional administrative and coordination support to senior management, ensuring efficient handling of schedules, meetings, correspondence, travel arrangements and follow‑up activities. This role is pivotal in maintaining confidentiality and facilitating smooth communication between the executive office and internal or external stakeholders.

Key responsibilities

• Manage executive calendars, appointments and daily priorities.
• Prepare meeting agendas, presentations, reports and executive documents.
• Coordinate travel, accommodation, visas and itineraries.
• Handle correspondence, calls and communications with discretion.
• Maintain organized filing systems and confidential records.
• Act as primary point of contact between the executive and stakeholders.
• Follow up on action items, deadlines and executive instructions across departments.
• Support the planning of meetings, leadership sessions and executive events.
• Assist in tracking projects, reports and key initiatives.
• Utilise SAP for administrative, purchasing, expense or reporting activities.

Required profile

• 3–5 years of experience as an Executive Secretary, Executive Assistant or similar role supporting senior executives.
• Bachelor’s degree in Business Administration, Management or a related field.
• Strong English communication and business writing skills.
• High level of organization, confidentiality and professionalism.

Required skills

• SAP
• Microsoft Office (Word, Excel, PowerPoint, Outlook)