Executive Secretary to CEO/Board

About the role

We are seeking a highly organised, proactive, and exceptionally professional Executive Secretary to provide comprehensive support to our Chief Executive Officer and the Board of Directors. The role is pivotal in ensuring the seamless operation of the CEO’s office within a fast‑paced executive environment.

Key responsibilities

• Provide high‑level, confidential administrative and secretarial support to the CEO and Board.
• Manage the CEO’s complex diary, schedule meetings and coordinate appointments.
• Organise Board and committee meetings, prepare agendas, collate board packs and record minutes.
• Act as primary point of contact and gatekeeper, handling calls, emails and enquiries on behalf of the CEO.
• Prepare, proofread and format correspondence, reports, presentations and confidential materials.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas and itineraries.
• Liaise with internal and external stakeholders, maintaining professional relationships.
• Maintain an efficient filing system for electronic and paper documents.
• Handle confidential information with utmost discretion and undertake ad‑hoc projects as required.

Required profile

• Proven experience as an Executive Secretary, Executive Assistant or similar role supporting C‑level executives and/or a Board.
• Exceptional organisational and time‑management abilities with a track record of meeting tight deadlines.
• Impeccable discretion and a strong understanding of confidentiality.
• Excellent written and verbal communication skills in English and Arabic.
• A degree in Business Administration, Secretarial Studies or a related field is highly desirable.
• Previous experience in a corporate environment in Saudi Arabia is a plus.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.