Hospital Assistant

About the role

The Hospital Assistant provides comprehensive administrative support to the supervisor of the Corporate Communication Section. This position ensures smooth office operations, manages communications, and maintains confidentiality within a busy hospital environment.

Key responsibilities

• Coordinate all general affairs affecting the supervisor and act as the primary point of contact for appointments.
• Screen incoming mail, route correspondence, and compose replies for the supervisor's signature.
• Maintain confidential records, take minutes, and transcribe various communications.
• Provide routine information to other hospital units and handle minor administrative matters in line with hospital policies.
• Prepare monthly payroll timesheets, supply requisitions via Oracle, and consolidate departmental reports.
• Maintain up‑to‑date files, policies, and procedures; support quality‑improvement initiatives.
• Participate in training, development activities, and other duties as assigned.

Required profile

• Bachelor’s or Associate Degree/Diploma in Business Administration, English, Secretarial studies, or a related field.
• Two years of secretarial experience with a Bachelor’s degree, or four years with a Diploma.
• Formal training in MS Word, MS Excel, and MS Access.
• Fluent English and Saudi nationality.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Oracle (for supply requisitions)