Legal Secretary (Saudi National, Female) – Bilingual English/Arabic

About the role

We are looking for an experienced, detail‑oriented Legal Secretary to support attorneys and paralegals in our Saudi Arabia office. The role requires fluency in English and Arabic, familiarity with US and international law‑firm practices, and the ability to work within local regulatory and cultural frameworks.

Key responsibilities

• Provide day‑to‑day administrative and secretarial support to partners, associates, and paralegals.
• Prepare, format, proofread, and edit legal documents, correspondence, memoranda, and presentations in both English and Arabic.
• Manage attorneys' calendars, schedule meetings, coordinate travel, and arrange video/conference calls across time zones.
• Open, maintain, and close client files in line with firm policies and conflict‑check procedures.
• Prepare and submit time entries, expense reports, and billing support using the firm’s timekeeping system.
• Coordinate with regional offices (Dubai, London, New York) on cross‑border matters.
• Liaise with Saudi government bodies, notaries, and courts for filing, attestation, and translation.
• Handle incoming and outgoing correspondence, draft routine letters, and manage document distribution.
• Organise and maintain physical and electronic filing systems, ensuring compliance with retention policies.
• Assist in client meetings, closings, and firm events while maintaining strict confidentiality.
• Provide backup support to other secretaries during absences or peak periods.

Required profile

• Minimum 3–5 years of experience as a legal secretary, preferably in a US, UK, or international law firm.
• Saudi national (female) – required by Saudization (Nitaqat) policy.
• Bilingual fluency in written and spoken English and Arabic.
• Professional demeanor with discretion handling confidential information.

Required skills

• Strong proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Experience with document‑management systems such as iManage or NetDocuments.
• Familiarity with time‑keeping software like Aderant, Elite, or Intapp.
• High typing speed and accuracy in both English and Arabic.