Office Manager / Executive Assistant – Tax Team

About the role

We are looking for a highly organised Office Manager / Executive Assistant to support the Managing Directors of our Tax team. The role ensures smooth day‑to‑day operations, optimises workflows and allows senior leaders to focus on strategic priorities.

Key responsibilities

• End‑to‑end diary management and prioritisation of senior leaders’ time.
• Scheduling meetings, preparing agendas, managing room and video‑conference bookings.
• Coordinating complex travel itineraries, including flights, hotels, visas and ground transport.
• Processing expenses, submitting invoices and liaising with finance and billing teams.
• Maintaining Salesforce activity and ensuring data integrity.
• Preparing, formatting and quality‑checking documents in Word, Excel and PowerPoint.
• Booking venues, managing logistics for internal and client events.
• Coordinating onboarding for new joiners and ensuring operational readiness.
• Maintaining holiday records, providing EA cover and ensuring continuity.
• Attending meetings, taking minutes, tracking actions and following up.
• Supporting internal communications such as newsletters and team updates.
• Managing day‑to‑day administrative tasks and operational workflows.

Required profile

• Proven experience as an Executive Assistant, preferably in professional services or a fast‑paced environment.
• Strong organisational and time‑management abilities with exceptional attention to detail.
• Ability to manage multiple priorities while maintaining operational discipline.
• Excellent communication and stakeholder‑management skills.

Required skills

• Salesforce
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint