Office Manager – Executive Office (Riyadh)

About the role

We are a Saudi company operating in the agriculture and food sector, seeking an Office Manager to run the Executive Office in Riyadh. Reporting directly to the CEO, the role blends executive support, cross‑department coordination, and overall office administration to ensure smooth daily operations.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Draft, review, and manage official correspondence, reports, and executive communications.
• Prepare meeting agendas, record minutes, circulate them and track follow‑up actions.
• Organise and maintain executive files, records, and confidential documents with discretion.
• Prepare presentations, reports, and documents for executive and board meetings.
• Act as the communication link between the CEO’s office, internal departments, and external stakeholders.
• Coordinate across departments to track and close executive decisions, reporting progress to the CEO.
• Oversee day‑to‑day head‑office operations, including supplies, equipment, facilities, and service providers.
• Manage vendor relationships, service contracts, and monitor office‑related expenses and budgets.
• Supervise and coordinate administrative staff where assigned.
• Organise company events, executive meetings, and official functions.

Required profile

• Proven experience as an Office Manager, Executive Assistant, or similar role within a structured organization.
• Demonstrated ability to coordinate across multiple departments and follow up on executive decisions.
• Strong organisational skills with the ability to work under pressure and meet tight deadlines.
• High level of discretion and professionalism when handling confidential information.

Required skills